Front Desk Coordinator | |
| Job ID | F0-78-B9-6F-82-1A |
| Company | Urban Systems Ltd. |
| Location | Calgary |
| Province | Alberta |
| Date Posted | 2024-05-06 |
| Posted Until | 2024-05-21 |
| Job Type | Full-time |
| Job Category | Office |
| Job Details | View attachment |
| Description | |
| Our Calgary branch is looking to add an enthusiastic Front Desk Coordinator to help support our energetic office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS Office skill set, let's connect! More specifically, as a Front Desk Coordinator, some of your key responsibilities will be: - First Impressions - Create a welcoming space for clients, guests, and staff, and arrange onboarding for new colleagues. - Office Coordination - Order and restock general office and field supplies; keep common areas tidy, maintained, and organized; coordinate outgoing mail and courier service; FOB and security system maintenance; and general office maintenance and organization. - Support Meetings - Day-to-day meeting support such as coordinating and ordering lunches, ensuring boardrooms are tidy and stocked, set up and take down as needed. - Financial Coordination - Facilitate accounting processes such as, but not limited to, Visa management, bank deposits, invoice coding and processing, and support good business acumen. - Events and Staff Functions - Assist in coordinating a variety of events, book meeting rooms, event set up and take down as needed, coordinate catering requests, and manage swag inventory, assembly, and packaging. - Other administrative duties, office support tasks, and errands as required. | |
| Salary | $48,000.00 - $53,000.00 Per Year |
| Experience | Are you proactive, motivated, and eager to learn new things and provide outstanding service to our internal teams and external clients? Our ideal candidate is someone who is looking to start their career with up to 2 years of experience or equivalent education/experience in office administration or a related field. The core skills that will help you succeed here include: - High Quality and Detail Oriented - You take personal pride in delivering outstanding quality work for project leaders and team members. You follow accounting and administrative processes accurately and meet business deadlines. - Service Mindset - You value and deliver high-quality, innovative service to all colleagues, clients, and guests. - Flexible and Adaptable - You embrace the ambiguity of "...other duties as assigned" and demonstrate a creative and positive approach to problem solving and are not rattled by interruption or changes in plans. - Collaborative - You encourage cooperation, collaboration, and partnerships. You build positive relationships, seek to understand with a curious and caring mindset, and can weave the ideas and needs of team members into a cohesive plan. - Energized - You are personable and consistently demonstrate an approachable and inviting attitude and handle demanding workloads, competing demands, distractions, and interruptions with professionalism and ease. - Critical Thinker - You analyze information objectively and make informed decisions. You consider diverse perspectives and effectively solve complex problems through logical reasoning. - Technically Proficient - You accurately follow accounting and administrative processes and meet business deadlines. You have experience with all Microsoft Office programs, with sophisticated knowledge of Word, PowerPoint, and Excel. |
| Languages | English |
| How To Apply | Click "Apply Now' Urban Systems is an equal opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life, and so do you. We believe that diversity and unity amongst our teams leads to building vibrant communities. Deadline for applications: Tuesday, May 21, 2024 at 9:00 am MST |
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