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Administrative Assistant

Job IDDD-3B-21-59-F5-1C
CompanyJorgen Dance
Date Posted2024-05-27
Posted Until2024-06-26
Job TypeFull-time
Job CategoryOffice
The Administrative Assistant provides administrative and clerical support at Jorgen Dance to ensure the daily operations of the Company run efficiently and effectively. This position is an excellent entry level position for anyone who is interested in working in the arts and/or non-profit industries, exposing the individual to all aspects of arts administration.

The Administrative Assistant will assist with general office management & administration, accounting, marketing, database maintenance, fund development, studio rentals. The position will require exceptional time management and organizational skills, and the ability to multitask as it often requires switching between different tasks throughout the day.

Responsibilities include but are not limited to:
Filing, photocopying, scanning
Processing, distributing, posting mail
Managing the Company's general email inbox and main telephone line
Raiser's Edge Database Maintenance (data entry, record processing) - training provided
Work with Propared Itineraries - training provided
Data entry and Research
Assistance with marketing as needed (updating website, e-newsletters, research)
Assistance with accounting (invoices, managing deposit logs, receipts' retrieval)
Coordinating studio bookings
Other duties as required
Start DateJuly 2, 2024
Essential SkillsProficiency with Microsoft Word and Excel is a must
Exceptional attention to detail is a must
Strong written and verbal communication skills
Punctual and able to perform tasks independently
Ability to learn quickly and take initiative
French is an asset
Work SettingsEmployment Length and Hours:
8 weeks (35 hours/week); working hours are between 8am-6pm Monday-Friday (first week working days will be Tuesday-Saturday), occasional weekends or evenings might be required.

Work Location:
Jorgen Dance Head Office 160 Kendal Ave, Bldg. C, Rm. 126, Toronto, ON M5R 1M3
Additional SkillsSome experience with Outlook, Office 365 and/or SharePoint is a major plus
Knowledge of and experience with WordPress is an asset
OtherThis job is made possible through the Government of Canada's Summer Jobs Program. Candidates must be between 15 and 30 years of age AND be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act.
How To ApplyEmail resume and cover letter to with the subject "Administrative Assistant" by June 14, 2024. In-person interviews will be conducted between June 18th-20th.

We thank all applicants, however only those selected for an interview will be contacted. No phone calls/emails please.