Billing Analyst

• Req ID: 77066
• Department: Information Services
• Job Type: Full-Time
• Position Type: Non-Union
• Location: Calgary, Alberta
• Country: Canada
• % of Travel: 0-10%
• # of Positions: 1
• Job Available to: Internal & External
• Deadline to apply: 02/08/2020

Canadian Pacific is a transcontinental railway in Canada and the United States with direct links to major ports on the west and east coasts, providing North American customers a competitive rail service with access to key markets in every corner of the globe. CP is growing with its customers, offering a suite of freight transportation services, logistics solutions and supply chain expertise. Visit cpr.ca to see the rail advantages of CP.

PURPOSE OF THE POSITION:

The invoicing analyst is responsible for monitoring and managing a portfolio of vendors and invoices, and assisting the business thru a variety of services that support the billing function. This is a high volume, detailed position with many deadlines, changes and variety. Analyst will interact closely with customers, suppliers and fellow team members by providing service, support and training.

POSITION ACCOUNTABILITIES:

Billing:

• Validate invoices against Purchase Orders, quotes or inventory lists
• Identify invoice discrepancies and work with customers and suppliers to rectify or dispute
• Manage disputes with suppliers to completion
• Validate and Prepare invoices for Accounts Payable by receipting goods and services, creating service entry sheets or creating direct feeds
• Monitor invoices posted in SAP to payment completion
• Troubleshoot issues to rectify, uncover root cause and implement improvements
• Unblock and escalate payments when needed
• Advise customers when accruals are needed and correspond with finance
• Maintain records of invoices and back up information for audit needs using excel spreadsheets, share drives and SAP
• Manage and organize portfolio to meet deadlines

Vendor Maintenance:

• Maintain records of suppliers and contacts
• Monitor and maintain accounts in good standing, review statements and correspond with vendor
• Prepare changes of address, banking and other documentation for Accounts Payable

Purchase Orders:

• Receive orders from customers and create purchase requisitions in SAP for goods or services
• Using Purchase Order and invoicing knowledge, determine the best method for setting up the PO when creating the Purchase Requisition
• Work with customers to monitor and maintain the Purchase Order to completion
• Provide troubleshooting expertise and training to customers when needed

POSITION REQUIREMENTS:

• Experience using and navigating SAP
• Good understanding of accounting principles
• Excellent Excel knowledge
• Highly organized to manage tight and competing timelines
• Responsible and dependable
• Adaptable
• Ability and confidence to make business and ethical decisions daily
• Ability to juggle many types of tasks
• Ability to learn quickly and apply knowledge
• Desire to learn and grow daily
• Strong analytical and problem solving ability
• Ability to extrapolate information from a variety of sources
• Strong attention to detail
• Ability to perform repetitive tasks with accuracy
• Ability to work closely with team and independently
• Ability to do work in a process driven environment where team members are required to perform tasks in the same manner
• Ability to communicate in English effectively (oral and written)

WHAT CP HAS TO OFFER:

• Flexible and competitive benefits package
• Competitive company pension plan
• Employee Share Purchase Plan
• Performance Incentive Program 
• Annual Fitness Subsidy

ADDITIONAL INFORMATION:

As an employer with national presence, the possibility does exist that the location of your position may be changed based on organizational requirements.

Background Investigation:

The successful candidate will need to successfully complete the following clearances:    

• Criminal history check
• Reference check

Management Conductor Program:

Becoming a qualified conductor or locomotive engineer is the single best way for a management employee to learn the business at CP. You may be required to obtain a certification or to maintain your current certification/qualification as a conductor or locomotive engineer.

CP is an equal opportunity employer committed to the principles of employment equity and inclusion. We welcome applications from all qualified individuals. All applicant information will be managed in accordance with the federal Personal Information Protection and Electronic Documents Act ("PIPEDA").