Administrative Assistant | |
| Job ID | 69-95-0A-4B-6E-3C |
| Company | Trust Plus Overseas Affairs Consulting Inc. |
| Location | Markham |
| Province | Ontario |
| Date Posted | 2024-05-13 |
| Posted Until | 2024-11-09 |
| Job Type | Full-time |
| Job Category | Office |
| Description | |
| Trust Plus Overseas Affairs Inc. is a dynamic and growing firm specialized in providing advisory services business management, digital marketing, international student recruitment solutions, property management, and Canadians going abroad for exploring business opportunities. Currently, Trust Plus is seeking for a full-time Administrative Assistant to work at its headquarters in Markham, Ontario. Terms: Permanent, full-time Work Location: 309-3601 Hwy 7, Markham, ON L3R 0M3 Tasks: - Create, maintain and manage the firm's client management files: - Open and maintain Active Files; - Label and identify Client Property; - Store and easily retrieve Active Files and Closed Files; - Place Client Property in safekeeping; and - Close, retain, destroy, and dispose of closed files. - Collect and log key supporting documents in correspondence to client files for inventory records. Maintain a record of documents specific to affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers. - Review and proofread documents and correspondence to ensure compliance with office procedures and grammatical usage - Schedule appointments, meetings and conferences for employer. - Manage client relations with respect to travel arrangements on behalf of clients. - Controlling and safe-guarding confidential client materials and documents. - Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with overseas counterparts and other organizations - Determine and establish office procedures and routines - May supervise and train other staff in procedures and in the use of current software. - May perform other general office work as required including preparing expense reports, and other analysis of financial reports from internal or external sources. - Will be required to use Officio to manage the electronic files - Maintain a file record of agent agreements and keep accounting records of funds/commissions owed to registered agents. | |
| Start Date | As soon as possible |
| Salary | $25 Per Hour For Minimum 30 Per Week And 52 Weeks Per Annum |
| Education Requirements | College diploma |
| Essential Skills | - Excellent verbal and written communication skills - Proven organizational skills, including categorizing and filing - both electronically and physically - Strong time management skills to effectively prioritize and meet deadlines - Experience in using Officio and Cloud Storage - Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, PowerPoint in PC environment - Proven experience in consolidating and compiling data using Excel - Demonstrated initiative and attention to detail - Proven interpersonal skills and experience working effectively as a team member with minimal supervision - Willing to work overtime |
| Experience | Minimum one year of related work experience |
| Languages | English |
| How To Apply | We welcome applications from all interested parties. Applicant must include an introductory letter referring to JD05 and send the resume to hqhr@trustplusgroup.com. We thank you for your interest, however, only those candidates selected for an interview will be contacted. |
 |  |  |  |