ACCOUNTING ASSISTANT (II) (HYBRID)

UNIT/PROJECT DESCRIPTION:

Reporting to Manager, Finance, the Accounting Assistant (II) works closely with the Financial Coordinator in ensuring the effective and efficient processing of over $6 million in operating expenses for the Hamilton (DSB) and Burlington (RJC) campuses.  The DeGroote School of Business Finance Team in the faculty is responsible for over 80% of the non-salary expenses in the DeGroote School of Business.

The Accounting Assistant (II) is part of a team that supports the finance and budget-related activities within the Faculty.  The incumbent will also assist faculty researchers in processing travel claims, invoices etc. in support of their research programs, when necessary.

The work is voluminous and requires keen attention to detail to ensure financial transactions are completed accurately.

JOB SUMMARY:

Responsible for applying a thorough knowledge and understanding of accounting policies and procedures to process financial transactions. Records, classifies and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides guidance and training to staff on proper accounting procedures and the use of financial systems.

PURPOSE AND KEY FUNCTIONS:

· Perform various analyses and reconciliations of accounts.

· Provide training and guidance to others on relevant accounting procedures and the use of financial systems.

· Generate reports and account statements and review for accuracy.

· Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.

· Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.

· Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.

· Investigate discrepancies using established procedures.

· Assist with internal and external audits by providing backup documentation related to audit items.

· Monitor and reconcile statements and participate in the reconciliation of accounts.

· Prepare and generate a variety of scheduled and ad hoc reports.

· Update, maintain, and verify information in a variety of spreadsheets and databases.

· Balance and control cash receipts, including floats, petty cash and cheques.

· Write a variety of formal notes and records using form letters and templates.

· Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.

· Answer inquiries via telephone, email, and in person that are specific in nature.

· Maintain filing systems, both electronic and hard copy.

SUPERVISION:

- Provide direction to others in how to carry out work tasks.
- Ensure adherence to quality standards and procedures for short-term staff.

QUALIFICATIONS:

- 2 year Community College diploma in Accouting or a related field of study.
- Requires 3 years of relevant experience.