Clinical Faculty Administrative Coordinator, School of Medicine

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

About the School of Medicine

It's time to transform medical education. Toronto Metropolitan University's School of Medicine will be designed from the ground up to shift the paradigm of healthcare delivery and improve the well-being of individuals, families and communities. With a community-driven, intentionally inclusive approach, the new school will train doctors whose cultural awareness and humility are as crucial as their medical skills.

Led by Dr. Teresa M. Chan, a forward-thinking educational leader, TMU's School of Medicine will draw on the university's commitment to community, equity, and innovation to address rapidly changing healthcare needs. The school will train a new generation of physicians who are ready to learn, to adapt, and ultimately to be agents of change.

The Opportunity

We are hiring two Clinical Faculty Administrative Coordinators to join the School of Medicine team! The Coordinators provide administrative and operational support to the Clinical & Faculty Affairs unit in the School of Medicine, assisting the Associate Dean and other leaders in the efficient planning and execution of all clinical faculty recruitment, administrative functions and activities in the department including clinical faculty  engagement. The Administrative Coordinators research, organize and manage confidential and sensitive information related to clinical and faculty affairs as a trusted member of the School of Medicine's administrative team.

Qualifications

• Completion of a post-secondary degree preferably in a business-related discipline or equivalent is required.
• A minimum of three years of relevant work experience within a university environment.
• Experience in a support function as part of a senior management team, involving high-level problem-solving skills.
• Previous experience supporting staff or clinical faculty recruitment processes would be considered an asset. 
• Experience in financial and budget management, including preparing and monitoring budgets, reconciling accounts, processing invoices, and reporting expenditures.
• Strong oral and written communications skills.
• Proficient in Google Workspace / Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software.
• Analytical and problem-solving skills.
• Strong planning, organization and negotiation skills.
• Strong leadership and task management skills.
• Ability to work independently and collaboratively in a fast-paced and dynamic environment.
• Experience with systems for creating job postings, managing hiring processes, and calculating salaries would be considered an asset.
• Knowledge of academic and administrative processes and procedures.
• Ability to handle confidential and sensitive information with discretion.
• Initiative and motivation.
• Strong decision-making skills.

Additional Information (MAC)

• An equivalent combination of education and experience may be considered.
• As part of the selection process, candidates may be required to complete an occupational assessment. 
• Applications will only be accepted online through Toronto Metropolitan University's career site. 
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.