Administration and Finance Coordinator

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

The team 

We are a team of human resources experts and innovators who contribute to the achievement of TMU's strategic priorities. We partner with our clients to create and deliver outstanding practical and strategic human resource solutions, processes and services that enhance workplace culture, engagement and inclusion. We have embarked on a journey to reimagine HR, as well as modernize and enhance the employee experience.

The Opportunity

The Office of the Chief Human Resources Officer in Human Resources is looking for an Administration and Finance Coordinator to join and provide support to the CHRO office, and whose responsibilities encompass administering and strategically supporting a variety of projects and initiatives within TMU's Human Resources. In this role, you will be responsible for planning, coordinating, implementing, and managing all administrative operations that contribute to the Office of the CHRO's efficiency in achieving its goals and objectives. You will  provide budgetary assistance to the Human Resources Department, and perform the administrative and financial operations of the office in relation to departmental and special projects.

Other responsibilities includes:

• Handling daily administrative and operational support tasks, including managing and coordinating the CHRO's calendar. Coordinating and managing logistic arrangements for meeting and events, document management, distribution of internal and external communication, and providing on-site assistance and management of issues as appropriate.
• Identifying and prioritizing what needs to be directed to the CHRO's attention daily, what requires more research, and determining items requiring written responses.
• Performing regular reviews of the financial operations of the Office of the CHRO and providing reports to the supervisor on the departmental and special project budgets. Reviewing the department's financial allocations to ensure financial targets are met and project goals are achieved.
• Working with the Manager, Operation and Special projects to develop the department's annual operating budget with input from the department, including justification statements for budget requests as needed. Analyzing , and closely monitoring the availability of funds within all HR units; making recommendations to Managers regarding budget requests or necessary changes, including analysis of budget data. 
• Assisting the CHRO in the evaluation of program requirements and special initiatives by compiling reports and feasibility studies from a financial perspective, investigating and resolving all budgetary issues, developing and tracking procedures for financial transactions, monitoring and maintaining financial cost-sharing agreements, authorizing payment requests, verifying and reconciling all cost centre accounts, etc.
• Assisting the CHRO and HR senior management with the implementation and delivery of special projects including gathering necessary resources, executing related activities, and data and feedback collection.
• Acting as one of the key contacts for building management and TMU's Facilities Management and Development (FMD) to address and resolve any building related issues. Managing the safekeeping and upkeep of the HR facility and equipment, as well as the responsibility for key control and access to the facilities.
• Assisting in coordinating social events organized by the HR department.

Qualifications
To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

• Minimum of three years (3) years of directly related work experience providing executive administrative support to senior management or executive level.
• Demonstrated experience in financial and resources management, including budgeting, financial planning and reporting, general administration of operations, project coordination and support, preferably in a comparable organization.
• Demonstrated experience applying the values of equity and inclusion by working with, supporting and/or effectively engaging with diverse populations.
• Demonstrated experience in office/business administration.
• Well-developed written and verbal communication skills to work well with a diverse group of people.
• Broad knowledge of TMU departments and academia would be an asset.
• Strong analytical, critical thinking, problem solving and negotiation skills. 
• Effective office management and organization skills.
• Problem solving and decision-making skills.
• Excellent interpersonal/human relations and facilitation skills.
• Ability to influence using tact and diplomacy.
• Knowledge of project management principles, methodologies, and practice.
• Ability to handle sensitive and confidential issues appropriately.
• Excellent customer service skills to include the ability to deal professionally, diplomatically and sensitively with all types of individuals.

Additional Information

Additional Notes:

• An equivalent combination of education and experience may be considered.
• Applicants who do not meet all of the posted qualifications may, upon the University's sole discretion, be considered to fill a vacancy on an underfill basis.
• Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.

As part of the selection process, candidates may be required to complete an occupational assessment.  Applications will only be accepted online through Toronto Metropolitan University's career site.

Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
 
We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.