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Operations Lead

Job ID377493-1-3389
CompanyToronto Metropolitan University
Date Posted2023-11-17
Job TypePart-time
Job CategoryEducation

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

The team
Rogers Cybersecure Catalyst
Rogers Cybersecure Catalyst (Catalyst) empowers individuals and organizations to seize the opportunities and tackle the challenges of cybersecurity. Together with our partners and collaborators, we work to realize a vision of healthy democracies and thriving societies, powered by safe and secure digital technologies.

Through our groundbreaking training and certification programs; unique commercial acceleration programs for cybersecurity start-ups and scale-ups; first-of-its-kind cyber range; wide-ranging public education programs; and influential policy interventions, the Catalyst helps drive Canada's global competitiveness in cybersecurity.

The Catalyst is a not-for-profit corporation owned and operated by Toronto Metropolitan University and based in Brampton, ON. Hybrid work schedule with expectations of weekly days in the Brampton offices.

The Opportunity

The Operations Lead will be responsible for overseeing the management of operational and administrative functions, including IT, HR, facilities and a focus on finance and budget related management in support of the Rogers Cybersecure Catalyst's (Catalyst) strategic plan and objectives to facilitate cybersecurity programming, growth and revenue generation.  You will also provide support and guidance to management on internal administrative, financial human resources affairs in accordance with Catalyst and  university policies, procedures.

Responsibilities will also include but are not limited to:

Financial Management and Reporting:

  • Implements robust financial protocols and controls that ensure financial accountability for revenue generated through partnerships, project funding fee for service programs and other by the Catalyst, aligned with University policies, procedures and regulations. Reviews internal financial and accounting processes and transactions, ensuring audit readiness.
  • Provides support to the Director in the development of an annual operating budget for the Catalyst and ensures alignment between the budget and department goals with respect to staff, services, programs and projects. Provides advice to the Catalyst leaders on financial matters including risk, protocols, controls and applicable regulatory requirements.
  • Works closely with the Director to fulfill all procurement related needs for the Catalyst. Advises on and contributes to procurement related negotiations, risk assessments of contracts/agreements and review financial terms and conditions as required. Prepares RTW documents, leads the RFP processes, prepares and or reviews PSAs and amendments, external vendor contracts, MOUs etc to ensure contract agreement/terms and conditions are in accordance with University policies and guidelines.

Administrative Operations:

  • Oversees the management of the Catalyst's administrative operations (including facilities management), implementation of effective and efficient business processes and oversight of projects within the portfolio, ensuring resources are available to support the Catalyst's' programming  and business objectives. Collaborates with and supports the Catalyst leadership to ensure the effective delivery of high-quality and relevant services and initiatives to support the overall mission of the Catalyst
  • Manages a wide variety of operational and administrative issues for the Catalyst, to include triaging to the appropriate unit or individual concerned for further resolution. Liaises with central administration for the interpretation of University policies, procedures, collective agreements, and legislation related to operational issues and ensures concerns are resolved while adhering to University and Catalyst  policies, procedures, and service standards.

Human Resources Management and Administration:

  • Provides advice and support on HR planning and administration activities in collaboration with central HR. Works closely with the Director and central HR to implement change management initiatives and processes with the department, aimed to improve existing organizational structure and/or processes. 
  • In consultation with the management team, ensures appropriate levels and competencies of staff and reviews staff positions, including new positions. Assists managers in the development of job descriptions, interview preparation and ensures that reviews follow HR procedures and standards. Supports the management team by ensuring that timelines are met for processing  and on boarding new hires, staff renewals and staff changes.

To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

  • Completion of a post-secondary degree program in Business, Finance or a related field.
  • A minimum of 4 years of directly related experience in financial and resource management, including financial planning, budget tracking and reporting, and general administration or operations facility management.
  • Strong knowledge of financial principles, methodologies, and practices including financial analysis.
  • Experience working with cross functional teams and assigning tasks and deadlines to multiple staff, preferably in a public service or not for profit environment or post-secondary institution.
  • Knowledge of human resource management principles, methodologies, practices.
  • Exceptional verbal, written and interpersonal communication skills.
  • Strong analytical, critical thinking, problem solving and negotiation skills.
  • Planning, time management and organizational skills.
  • Ability to influence using tact and diplomacy.
  • Ability to maintain strict and confidential information and meet deadlines.
  • Project management and supervisory skills.
  • Strong ability to take initiative and proactively suggest improvements to systems and practices.
  • Advanced proficiency in Google Suite and Microsoft Word (Word, Excel, PPT) and Database systems including knowledge of other computer software (SAS, Oracle Financial System) and web/video conferencing technologies.

Additional Information

Position Number(s) 20004894
Reports To Director, Strategic Operations
Department Rogers Cybersecure Catalyst
Vacancy Type Term 18 months - with option to renew
Employee Group MAC
Work Location Hybrid - 2 days in Brampton Office
Start Date ASAP
End Date 18 months after start date (with option to renew)
Hours of Work 36.25
Grade  C42
Salary Scale  $67,372 to 107,621
Hiring Salary Range  Up to $ 100,000 
TA Specialist  -
Posting Date January 26, 2024
Application Close Date February 8, 2024

Additional Notes:

  • An equivalent combination of education and experience may be considered.
  • Applicants who do not meet all of the posted qualifications may, upon the University's sole discretion, be considered to fill a vacancy on an underfill basis.
  • Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
  • We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
  • As part of the selection process, candidates may be required to complete an occupational assessment.  Applications will only be accepted online through Toronto Metropolitan University's career site.
  • Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
  • We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.

For more information, visit Toronto Metropolitan University for Operations Lead