SR. EDUCATION PROGRAM ASSOC.

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Reporting to the Manager of Education Enterprise of The Department of Family Medicine (DFM) with an accountaibility to the Progam Administrator at the Niagara Regional Campus, the Senior Education Associate (EA) provides support to faculty, residents and Site Director in relation to all facets of the Niagara SIte Postgraduate Residency Site within the DFM.

The Senior EA will provide administrative support and coordination of scheduling, planning a variety of academic events, projects/activities and will assist with facilitating processes across the program related to competency based medical education.

The Senior EA will work collaboratively with the Niagara Regional Campus staff and faculty.

JD#00991

Job Summary:  

Responsible for providing administrative support for an academic program or department, the Senior Education Program Associate plans and coordinates a variety of academic program or department events, projects and activities and is also accountable for monitoring the applicable project and event budgets and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events, and is responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

Purpose and Key Functions:      

•            Collect, analyze, assess, and summarize information relevant to the decision making

process and developing recommendations for final approval and implementation.

•            Oversee the Canadian Residency Matching System (CaRMS) with the objective to

match all available learner spots to ensure the viability of the program.

•            Assist in implementing program software changes, electronic modules and program

              surveys. Complete regular reports on projects and events status to all stakeholders,

              leadership and support staff and ensure the project scope and project parameters are

              clear.

•            Maintain, evaluate and continuously update projects and events including, but not

              limited to, electronic modules, curriculum updates, CaRMS and databases.

•            Oversee and coordinate education events, tutorials, academic half days and other

              learning and research initiatives.

•            Create, design and develop banners, presentations and other promotional materials

              for use at various events.

•            Create financial projections for projects and events and adjust throughout the

              duration of the project and event.

•            Monitor budgets and reconcile accounts, complete financial transactions including

              travel expense reports, advances, electronic cheque requisitions, purchase orders and

              journal entries.

•            Ensure appropriate venues and catering are secured provided and book transportation

              and audio-visual equipment as required.

•            Delegate tasks appropriately to staff to assist with planning and coordinating events

              and activities.

•            Make recommendations about future activities and events based on needs and results

              surveys.

•            Facilitate various meetings and chair committees were applicable.

•            Develop, plan, and coordinate rotation schedules for qualified residents at multiple

              sites.

•            Facilitate the evaluation process for preceptors and students. Compile evaluation

              results and bring negative evaluations forward for review.

•            Write a variety of documents including, but not limited to, correspondence and

              minutes.

•            Respond to inquiries that are specific in nature and require a thorough knowledge of

              established policies and procedures.

•            Maintain confidentiality of information.

•            Set up and maintains filing systems, both electronic and hard copy.

•            Update and maintain information in databases.

•            Set up, use, and troubleshoot teleconferencing and videoconferencing equipment.

Additional Information:

The successful candidate has at least three years of experience working in an academic or clinical setting, experience working with medical trainees and a distributed education model.  Additional competencies include: Demonstrated skills working in a team environment, demonstrated experience with various software applications including word, excel, outlook, and database management as well as proven experience using webex, zoom or equivalent technologies.  Experience using MedSIS system is considered an asset.

The Senior Education Program Associate shares responsibility for modelling and supporting policies and practices that are aligned with DFM’s commitment to truth and reconciliation with Indigenous Peoples, to addressing the harms of racism experienced by Black and People of Colour, and to creating and sustaining an equitable, diverse and inclusive workplace for all.

Preference will be given to candidates who embody our values: Honouring and respecting others and ourselves, practicing creativity and courageous inquiry and action, and engaging one another with generous recognition of our interdependence.