Executive Assistant, DMZ

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

Toronto Metropolitan University welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

In August 2021, the university announced that it would begin a renaming process to address the legacy of Egerton Ryerson for a more inclusive future. Let's write the next chapter together. To learn more about our work environment, colleagues, leaders, students and innovative educational environment, visit www.ryerson.ca, check out @RyersonU, @RyersonHR and @RyersonECI on Twitter, and visit our LinkedIn company page.

The Team

The DMZ is a leading startup incubator equipping the next generation of leading tech entrepreneurs with the tools needed to build, launch, and scale highly impactful startups. By providing connections to customers, coaching, capital, and a community, the DMZ’s customized approach helps innovators reach the next milestone in their entrepreneurial journey – whatever that might be. Through its award-winning programming, the DMZ has helped more than 700 startups raise $1.67 billion in capital and create 4,600+ jobs. Headquartered in Toronto, Canada with globally-accessible programming, the DMZ has a widely-recognized international presence with offices in Vietnam and India, and partnerships across North America, Latin America, Africa and Asia.

The Opportunity

We are looking for an Executive Assistant who will provide provide administrative support for the day-to-day operations of the Office of the Executive Director: 

• To provide research, budgetary and project coordination support; and organizing and managing information. 

• To support the goals and objectives of the DMZ

Responsibilities

• Plan and manage the administrative activities of the Office of the Executive Director, including determining daily priorities based on upcoming events, projects and ongoing issues and identification of priorities that require more research and items requiring responses

• Assemble relevant background materials (agendas, purpose of meetings, materials) for the Executive Director’s meetings.

• Assessing and triaging various issues to determine action requirements, analyze and provide data and recommendations

• Liaise with project leads to monitor timelines and budgets and support for activities and meetings 

• Directly supervises and assigns work to the Administrative Assistant.

Qualifications

• Successful completion of a degree/diploma or equivalent

• A minimum of 3 to 5 years of relevant and progressive administrative support experience within a university environment, including the following requirements:

  • Demonstrated experience in budget processes and principles

  • Providing support to senior management
     

• Solid oral and written communication skills to draft straightforward reports, correspondence 

• Demonstrated experience in managing calendar and scheduling and coordinating meetings 

• Strong analytics, problem-solving, judgment and and prioritization skills to determine purpose and urgency of issues ensuring confidentiality of issues

• Strong attention to detail in document management, correspondence, database management

• Experience in processing financial transactions, reconciliations, tracking and maintaining budget records

• Demonstrated client service skills with the ability to deal professionally, diplomatically and sensitively with all types of individuals

• Ability to work in a fast-paced environment while demonstrating a high-degree of accuracy and an attention to detail

• Exceptional interpersonal skills and the ability to deal professionally, diplomatically and sensitively with all types of individuals

• Excellent time-management skills and the ability to prioritize and ensure completion of work

• Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint), Google Gmail and Google Docs 

Additional Information

We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications and also reach out to Tracey King, Indigenous Human Resources Lead  for support during the selection process.

As part of the selection process, candidates may be required to complete an occupational assessment.  
Applications will only be accepted online through Ryerson's careersite.

Ryerson University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
 
We will provide an accessible experience for applicants, students, employees, and members of the Ryerson community.We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact hr@ryerson.ca. All information received in relation to accommodation will be kept confidential.

Please watch a message from Ryerson's Vice President, Equity and Community Inclusion for more information on our commitment to equity.

Important Notice Re: Job Postings during COVID-19

Following the advice of government and health authorities to slow the spread of COVID-19, all employees have been equipped to work from home until further notice. New employees will also work from home with the exception of those who have been deemed 'essential' and are required to be on campus.  All recruiting activities including interviews and onboarding are being conducted virtually.  

To protect the health and safety of community members on campus and to comply with the recommendations from public health authorities and requirements of the provincial government, Ryerson, like other post-secondary institutions in Ontario, will require employees to be fully vaccinated against COVID-19 and submit proof of vaccination.