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Administrative Officer

Job ID22-968-05-124-8018
Date Posted2022-07-13
Job TypeFull-time
Job CategoryPublic Administration
Closing Date 2022-08-15
Reference Number 22-968-05-124
Job Category Entry Level
Who Can Apply Canadian Citizens

Location Toronto, Ontario
Ottawa, Ontario
Salary Range $57,960 - $70,500
Status Indeterminate (permanent)
Language Requirement English Essential - Toronto
Bilingual Imperative (BBB/BBB) - Ottawa

Job Summary

The Administrative Officer is accountable for the provision of support services to the Director General (DG) & Deputy Director General (DDG) for the coordination of administrative programs for the Region.

  • Examine, analyse, coordinate and organize the administrative support work for the offices of the DG & DDG.
  • Provide the DG with relevant and useful data by developing and maintaining various systems.
  • Establish work methods and administrative procedures for the Region.
  • Control/ organize the DG's appointments by scheduling/ rescheduling meetings according to priorities, and compiling any background information required or that would be beneficial.
  • Compose and draft written replies on behalf of the DG and review for quality and accuracy any correspondence prepared by others for the DG.
  • Serve as a resource person and intermediary for senior managers, other managers and employees of the Region.


  • Undergraduate degree 
  • College diploma (2 year program) and two (2) years of experience*
  • High school diploma and three (3) years of experience*

The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note: Any higher level of education could be recognized as experience.


  • Experience in providing administrative support, including:
    • Planning and coordinating multiple interrelated administrative activities
    • Scheduling meetings and appointments according to priorities
    • Dealing with managers and employees at all levels
    • Providing client services


  • Adaptability/ Flexibility
  • Client Service
  • Communication Skills
  • Organizational Skills/ Multi-tasking
  • Professionalism
  • Rigour 

Conditions of Employment

Flexibility is required in relation to the work schedule that may extend beyond core hours of work based on operational requirements. 

Upon appointment, an employee shall remain in their Branch or Region for a period of one (1) year. 


Please clearly demonstrate in your resume and cover letter how you meet each Education and Experience criteria by providing concrete examples including where, when and how these qualifications were acquired.  Failure to do so will result in the screening out of your application.

Reference Links

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.


We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

For more information, visit CSIS for Administrative Officer