Administrative Officer

Job Summary

The Administrative Officer is accountable for the provision of support services to the Director General (DG) & Deputy Director General (DDG) for the coordination of administrative programs for the Region.

• Examine, analyse, coordinate and organize the administrative support work for the offices of the DG & DDG.
• Provide the DG with relevant and useful data by developing and maintaining various systems.
• Establish work methods and administrative procedures for the Region.
• Control/ organize the DG's appointments by scheduling/ rescheduling meetings according to priorities, and compiling any background information required or that would be beneficial.
• Compose and draft written replies on behalf of the DG and review for quality and accuracy any correspondence prepared by others for the DG.
• Serve as a resource person and intermediary for senior managers, other managers and employees of the Region.

Education

• Undergraduate degree 
• College diploma (2 year program) and two (2) years of experience*
• High school diploma and three (3) years of experience*

The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note: Any higher level of education could be recognized as experience.

Experience

• Experience in providing administrative support, including:
  • Planning and coordinating multiple interrelated administrative activities
  • Scheduling meetings and appointments according to priorities
  • Dealing with managers and employees at all levels
  • Providing client services

Competencies

• Adaptability/ Flexibility
• Client Service
• Communication Skills
• Organizational Skills/ Multi-tasking
• Professionalism
• Rigour 

Conditions of Employment

Flexibility is required in relation to the work schedule that may extend beyond core hours of work based on operational requirements. 

Upon appointment, an employee shall remain in their Branch or Region for a period of one (1) year. 

Notes

Please clearly demonstrate in your resume and cover letter how you meet each Education and Experience criteria by providing concrete examples including where, when and how these qualifications were acquired.  Failure to do so will result in the screening out of your application.

Reference Links

Security Requirements

Others