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Human Resources Assistant

Job ID22-968-05-007-6723
Date Posted2022-01-13
Job TypeFull-time
Job CategoryPublic Administration
Closing Date 2022-01-26
Reference Number 22-968-05-007
Job Category Entry Level
Who Can Apply Canadian Citizens

Location Ottawa, Ontario
Salary Range $57,960 - $70,500
Status Indeterminate (permanent)
Language Requirement Various 

Open the door to our world!

CSIS is at the forefront of Canada's national security system and we proudly represent the best Canada has to offer.

We recruit talented individuals who are committed to Canada's values, energized by meaningful work, and looking for opportunities to explore their maximum potential. Working at CSIS is more than just a job.

Our role is to investigate activities suspected of constituting threats to the security of Canada and to take measures to reduce these threats in accordance with well-defined legal requirements and Ministerial Direction.

As an HR professional at CSIS, you will contribute directly to our critical mission and advance the HR profession in a unique environment.

There are currently opportunities in HR to shape new approaches and implement transformation. You will have the opportunity to acquire 'once in a career' experience in the areas of: classification and organizational design, recruitment, staffing, talent performance management, talent development, labour relations, occupational health and safety, Diversity, Equity and Inclusion and HR Information Management Systems.

Job Summary

Major responsibilities include:

  • Monitoring the progress of recruitment processes and maintaining contact with applicants via email and telephone, to schedule interviews, other assessments and share/obtain information.
  • Administering psychological/written tests.
  • Preparing and/or formatting documents such as letters of offer, transmittal slips, staffing transaction reports, assessment material, result letters and other correspondence.
  • Entering and updating information in the Human Resources Management System and SharePoint.
  • Preparing requisitions for various internal services.
  • Maintaining hardcopy/electronic files.
  • Contributing to a variety of projects, including reviewing and updating procedures and sharing best practices with team members.


  • Undergraduate degree in a field related to the position, such as human resources, labour/industrial relations, organizational development, psychology, public or business administration, education sciences, or social sciences; or *
  • University certificate or three (3) year College diploma in human resources; or **
  • Human resources certification recognized by the Canadian Council of Human Resources Association. ***

Note: A higher level of education could be recognized as experience.

The educational program must be from an accredited learning institution recognized in Canada.

If you have completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.


Relevant experience is defined as experience in human resources or administration where planning, organizing and coordinating activities or actions are required.

* One (1) year of relevant experience required.

** Two (2) years of relevant experience required.

*** Three (3) years of relevant experience required.


  • Education specialized in human resources, labour or industrial relations, psychology, public or business administration, organizational development, education sciences, social sciences or other field related to the position;
  • Experience in human resources.


  • Professionalism
  • Adaptability
  • Teamwork
  • Rigour
  • Organizational Skills/Multi-tasking
  • Communication

Conditions of Employment

Not Applicable


While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

A competency-based interview, a written exam and reference checks may be administered to retained applicants.To know more about our process, please visit: Job Requirements -

Candidates should note that non-imperative staffing may be considered in situations where it can contribute to closing representation gaps in employment equity groups.

Reference Links

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.


We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

For more information, visit CSIS for Human Resources Assistant