Executive Assistant To The Vice-President / Adjoint(e) Executif(tive) Au Vice-President | |
| Job ID | XU-LP-WB-02-34-32 |
| Company | National Research Council Canada |
| Location | Ottawa |
| Province | Ontario |
| Date Posted | 2023-11-16 |
| Posted Until | 2023-12-01 |
| Job Type | Full-time |
| Job Category | Office |
| Description | |
| Great Minds. One Goal. Canada's Success. Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. We are looking for an Executive Assistant to support the VP Office of the Industrial Research Assistant Program. The Executive Assistant would be someone who shares our core values of integrity, excellence, respect and creativity. The ideal candidate will be responsible for a number of administrative duties within the Vice-President's office including managing the VP's schedule and calendar and the related materials; controlling, tracking and expediting the flow of documentation; using sound judgment to determine an appropriate course of action for inquiries; maintaining a good knowledge and understanding of the NRC and the Vice-President's office programs, policies and practices to determine the proper handling of incoming correspondence and requests; and liaising with staff at all levels in the NRC, with other members of the VP Office and other partners on behalf of the VP Office to facilitate management office operations. ------------------------------------- De grands esprits. Un seul but. La prospérité du Canada. Contribuez a la realisation de travaux de recherche strategiques et poursuivez une carriere prometteuse au Conseil national de recherches du Canada (CNRC), la plus grande organisation de recherche et de technologie au Canada. Nous sommes a la recherche d'un adjoint executif ou d'une adjointe executive pour appuyer les activites du bureau du Vice-President du programme d'aide a la recherche industrielle, ou tout se deroule a un rythme rapide. La personne choisie doit partager nos valeurs fondamentales relatives a l'integrite, a l'excellence, au respect et a la creativite. La personne retenue devra s'acquitter d'un certain nombre de taches administratives au sein du bureau, y compris la gestion de l'horaire et du calendrier de la VP ou du VP et des documents connexes; assurer le controle, le suivi et le traitement accelere de la documentation; faire preuve de jugement pour determiner les bonnes suites a donner aux demandes de renseignements; maintenir une bonne connaissance et une bonne comprehension des programmes, des politiques et des pratiques du CNRC et du bureau de la Vice-Presidente ou du Vice-President afin de determiner le traitement approprie de la correspondance et des demandes recues ; et assurer la liaison avec le personnel a tous les niveaux du CNRC, les autres membres du bureau et d'autres partenaires au nom du bureau de la Vice-Presidente ou du Vice-President, pour faciliter les activites du bureau de gestion. | |
| Salary | From $60,143 To $70,963 Per Annum. |
| Education Requirements | Successful completion of secondary school education according to provincial/territorial standards. Candidates with post-secondary education or formal training in areas related to the position such as business, program or project administration or in the legal field, may be given preference. ------------------------------------ Diplome d'etudes secondaires repondant aux normes provinciales ou territoriales. La preference peut etre accordee aux personnes qui ont suivi des etudes postsecondaires ou une formation formelle dans des domaines lies au poste, tels que l'administration des affaires, de programmes ou de projets, ou le domaine juridique. |
| Essential Skills | Solid knowledge of general administrative, operational and financial policies, processes, procedures and reporting within a large organization preferably within a Canadian federal government context. Ability to use Microsoft Office suite. Ability to demonstrate accuracy and attention to detail. Ability to demonstrate discretion, tact and sound judgement; especially when reviewing sensitive or confidential information and determining the appropriate course of action. Strong ability to multi-task, manage and prioritize time and competing priorities while working under severe time constraints. Ability to interact and communicate effectively with clients, staff and senior managers within the organization to address operational issues. ---------------------------------- Connaissance appreciable des politiques, processus, procedures et rapports administratifs, operationnels et financiers generaux au sein d'une grande organisation, de preference dans le contexte du gouvernement federal canadien. Capacite de la suite bureautique Microsoft. Capacite de faire preuve de precision et de souci du detail. Capacite de faire preuve de discretion, de tact et de jugement, surtout au moment d'examiner de l'information de nature delicate ou confidentielle et dedeterminer la bonne marche a suivre. Capacite de gerer des priorites multiples et changeantes dans un environnement ou tout se deroule a un rythme rapide. Capacite d'interagir et a communiquer efficacement avec les clients, le personnel et les cadres superieurs de l'organisation afin de resoudre les problemes operationnels. |
| Experience | Experience in providing administrative support services to a senior executive level. Experience in managing and prioritizing all aspects of a senior level office including managing calendars and planning and scheduling meetings and related logistics. Experience in coordinating travel arrangements, scheduling meetings and planning for hospitality, and processing the related financial transactions ensuring compliance to policy. Experience in developing and maintaining administrative systems such as files, logs, and databases and ensuring compliance to classification standards (ie. Protected, secret, etc.) for records management purposes. Experience in drafting and proofreading notes, memos, letters, and written materials. Experience using MS Outlook, MS Teams, SharePoint, Word, Excel, and PowerPoint. ---------------------------------------------- Experience de la prestation de services de soutien administratif a la haute direction. Experience de la gestion et de la priorisation de tous les aspects d'un bureau de niveau superieur, y compris la gestion des calendriers, la planification et la programmation des reunions et la logistique connexe. Experience de la coordination de voyages, de la planification de reunions, de la coordination de l'accueil et du traitement d'operations financieres conformement aux politiques en vigueur. Experience de l'elaboration et de la tenue a jour de systemes administratifs (p. ex. dossiers, registres, bases de donnees) ainsi que du controle de la conformite aux normes de classification des documents (p. ex., documents proteges ou secrets). Experience de la redaction et de la relecture de notes, de lettres et de documents ecrits. Experience de l'utilisation des outils MS Outlook, MS Teams, SharePoint, Word, Excel et PowerPoint. |
| Languages | Bilingual Imperative CCC |
| How To Apply | Click "Apply Now" |
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