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Administrative Assistant

Job IDD9-55-80-8B-0C-04
CompanyUrban Systems Ltd.
ProvinceBritish Columbia
Date Posted2019-11-22
Posted Until2019-12-08
Job TypeFull-time
Job CategoryOffice
Job DetailsView attachment
About the Opportunity

Urban Systems is looking for an experienced administrative professional to support members of our company-wide Shared Services team based in Kamloops. Our Kamloops office is home to almost 90 professionals including our Accounting and People Development team who provide support to all of our branches in British Columbia, Alberta, Saskatchewan and Manitoba. The Administrative Assistant is a full-time position and will provide a diverse range of administrative support such as:

•Producing presentations, writing correspondence, and preparing reports and other communication materials using a variety of MS Office software;
•Managing meeting and event logistics related to company-wide initiatives such as booking venues, catering, producing communication materials, administering feedback surveys, etc.;
•Planning and coordinating various team meetings and events;
•Posting announcements to the company intranet and uploading and maintaining new content; and
•Maintaining and updating various documents and forms.

About Us

Recognized as one of Canada’s top employers, Urban Systems is an employee-owned inter-disciplinary consulting firm based in Western Canada. In business since 1975, we have four decades of experience working with a variety of clients including all levels of government, First Nations, commercial and residential land developers, and the natural resource sector. Our team of almost 450 people, across multiple branch offices, is committed to helping build vibrant communities of all sizes.

Our Commitment to You

At Urban Systems, we make significant investments in our people, which is why we take great care to hire those who we believe will thrive in Urban Systems over the long term. We’ve become recognized as a workplace of choice by nurturing a unique culture that sets us apart and provides:

•Challenging and interesting project opportunities;
•A fun workplace, where hard work accomplishes great things;
•The opportunity to work with industry leading professionals in a collaborative environment;
•Ongoing career development and learning; and
•Meaningful rewards and recognition.
Start DateJanuary 2020
Essential SkillsAbout You

Our ideal candidate for this role will have a minimum of 2-3 years previous education and/or experience in the administrative field and be familiar with the expectations and requirements of this type of work. In addition, you will have an ease with technology, proven computer and organizational skills, and be able to take direction from multiple individuals.

To be successful in this role, you will need the ability to multi-task, communicate, and effectively prioritize workloads. A strong service orientation is also a must where you thrive when you are in a position to support other members of the team. A great day is when you can discover and figure out how to meet the needs of others. You are driven by a desire to know more about things, people, or issues by asking questions and seeking information.
Additional SkillsIn addition to the above, to be successful in this role you will need the following:

•A proven track record of providing quality administrative support in a professional office setting;
•Ability to exercise tact in dealing with people and can maintain complete confidentiality;
•The ability to work independently and seek direction when appropriate;
•Highly proficient with MS Office (Word, Excel, PowerPoint, Outlook);
•Technically savvy; comfortable using and learning a wide range of programs;
•Excellent oral and written communication skills combined with excellent grammar and formatting skills;
•The ability to work effectively both independently and as part of a team, including exercising initiative
in helping colleagues and working collaboratively to accomplish team objectives;
•Strong quality orientation demonstrated through completing tasks with high attention to detail and timeliness;
•Proven ability to organize and coordinate work and flexibility to manage changing priorities;
•A positive and enthusiastic attitude;
•Good judgement and decision-making ability;
•Self motivated with a strong work ethic;
•Committed to continuous growth and learning; and
•Flexibility and a willingness to take on whatever needs doing.
How To ApplyIf this describes your background, your skills and your natural talents, please visit our website for more information and submit your resume and covering letter along with a completed Candidate Questionnaire (available for download on our site).

Please note that this position is expected to start in early January 2020.

Deadline for applications: Sunday, December 8, 2019.