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Senior Analyst, Research Operations

Job IDBB-B8-82-FB-23-0C
CompanyOntario Institute For Cancer Research
Date Posted2023-09-15
Posted Until2024-03-13
Job TypeFull-time
Job CategoryMiscellaneous
The Ontario Institute for Cancer Research (OICR) is seeking a Senior Analyst, Research Operations to join the Research Operations team. The Senior Analyst, Research Operations plays a fundamental role in the stewardship of OICR's research programs and projects by acting as Project Manager, Business Analyst and Systems Administrator for OICR's budget payments, expense reporting and financial reconciliation processes and systems.

This position is temporary, full-time for one-year with the possibility of extension to cover a maternity leave.

To learn more about working at OICR, visit our career page.

The responsibilities include:

Project Management

Coordinates multiple projects, from agreement execution to project closure, as the primary system administrator of OICR's payment, expense and financial reconciliation system, CaAwardNet
Identifies budget, payment, expenditure, and/or reporting issues and acts to resolve them in a timely manner
Works with CaAwardNet users and internal staff to identify day-to-day bugs as well as opportunities for process and system improvements
Defines, documents and tests business and functional requirements for improvements to the CaAwardNet system
Leads efforts for greater connectivity of data elements between CaAwardNet and other reporting systems such as ReportNet, OICR's awards management system
Budget Monitoring

Works with internal and external Program Managers, Financial Officers, and Principal Investigators to ensure CaAwardNet budgets are appropriately entered, quarterly expenditure reports are completed, and year-end financial reports are submitted and reconciled
Ensures alignment of data in CaAwardNet with agreements in consultation with the Senior Research and Awards Coordinator in the Research Operations office
Generates quarterly expenditure reports that includes high-level project status, operational risks and mitigation plans for all projects and programs and obtains approval from management
Prepares budget payment schedule and obtains approval from Director and other approvers
Provides analysis of budget activities for decision making by Director and other stakeholders
Quality Control

Leads quality control of project and program financials in CaAwardNet during the entire funding lifecycle from competition launch to project closeout
Performs data analysis, visualization, reporting, and archiving
Ensures alignment of financial-based language and principles in documents including: policies, SOPs, Request for Applications, Notice of Decisions, and agreements
Performance Measurement

Provides headcount analysis to support OICR's annual Key Performance (KPI) reporting
Provides financial data and analysis to staff and the Executive team for OICR's Strategic Plan
Supports secondary analysis of performance data for presentation to OICR Executive and the Board of Directors, as applicable, to support performance monitoring and decision-making
Prepares and provides ad hocreports to internal and external sites, the Executive team, the Board of Directors, and other stakeholders
Tools & Technology

Improves the accuracy and efficiency of data collection and reporting on CaAwardNet
Provides business analysis, system administration, training and technical support for CaAwardNet
Provides first-line help-desk support to CaAwardNet users and maintains CaAwardNet training and user documentation
Keeps up to date with on-line tools and best practices for tracking performance
Secondary system administrator the KPI reporting system, ReportNet
Learns other OICR electronic systems to monitor the financial and operational status of projects
Resource Management

Contributes and executes on the annual operating plan of the Research Operations team
Prepares and forecasts the IT budget for Research Operations
Works with vendors for quotation processes for new systems or components, contract renewals, compliance with service level agreements, and resolve issues
Manages vendors related to CaAwardNet system errors and improvements from requirements creation to testing to full-scale implementation
Bachelor's degree in business management with a specialization in financial data management, or recognized equivalent
Minimum of 4 years practical and related experience and/or 2 years on-the-job training
Excellent project management skills and the ability to drive towards delivering results on time & on budget
Excellent analytical and problem-solving skills with the ability to identify options, draw logical conclusions and recommend practical courses of action
Attention to detail: completes data collection and validation with a high level of accuracy
Excellent communicator: develops and presents material for review and informational purposes using strong written, verbal and graphical communication skills
Excellent organizational and time management skills
Demonstrated ability to influence individuals without reporting authority
Excellent proficiency with software applications in a Microsoft Office environment (Excel, Word, and databases) and other spreadsheet-based tools and databases; Advanced knowledge in Excel (e.g., Pivot Tables, v-lookup) is preferred
Experience analyzing and manipulating multiple data sets using tools is an asset
Knowledge of grants and awards policies and procedures is an asset
Responds quickly and accurately to time-sensitive requests for information
Demonstrated ability to provide end-to-end project management and business analysis support for the implementation of system enhancements or introduction of new systems and coordinating with technical and non-technical staff and vendors on feature design and implementation
Committed to continuous learning: keeps up-to-date on best practices, tools and techniques in areas of responsibility and shares information with the team
Works well within a team where there is no reporting authority by the individual, and is open to receiving feedback and incorporating that feedback for improvement
Willingness to occasionally work outside of normal business hours
OICR is a collaborative, not-for-profit research institute accelerating the development of new cancer research discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario. We are dedicated professionals who bring expertise to each of our roles. We are looking for individuals who share our values of excellence, innovation, collaboration, impact, responsibility and community.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

For more information about OICR, please visit the website at

CLOSING DATE: Until Filled
How To ApplyClick "Apply Now"

If you are interested in being considered for this position, please go to the job link above and click on "Apply" at the bottom of the page.

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan ( Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page Information received related to accommodation will be handled confidentially.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.

Resume Format: If you elect to apply, you will need a text or HTML version of your resume so that you can cut and paste it into the application box provided. Before you submit the completed application, you will be asked to attach one or two files to your application. Please attach your resume as a .pdf or .doc file.