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Administrative Assistant, Indigenous Education

Job IDB3-38-CE-4B-8F-15
CompanyOntario Institute for Studies in Education, University of Toronto
LocationSt. George Campus, University Of Toronto
Date Posted2019-07-05
Posted Until2019-07-28
Job TypePart-time
Job CategoryEducation
Based within the Dean’s Office, this is your opportunity to be a part of OISE’s longstanding commitment to initiatives in Indigenous Education. This is also your opportunity to support the work of the Indigenous Education Network (IEN), a co-curricular body founded at OISE in 1989 and an enduring site of Indigenous presence at the university, comprised of students, faculty, staff and community members dedicated to Indigenous research and pedagogy.

Under the supervision of the Indigenous Education Liaison, you will provide administrative support to Indigenous projects and initiatives at OISE identified by the Dean in consultation with the Dean’s Advisory Council on Indigenous Education (DACIE). You will provide broad event and activity planning support to the Indigenous Education Liaison, in addition to coordinating the day-to-day operations of the IEN and helping to increase its profile.

Your responsibilities will include:

* Responding to frontline enquiries from students, staff, faculty & visitors to the Indigenous Education office, redirecting as appropriate
* Coordinating the day-to-day schedules, activities, materials, office procedures and follow-up items of the IEN
* Determining logistical details and activities for IEN and related events, including producing & distributing invitations and promotional materials, coordinating RSVPs, booking space, arranging catering, greeting guests, other follow up activities
* Writing and disseminating routine communication materials and correspondence, including communications via email and social media, aimed at increasing the profile of IEN and outreach to Indigenous communities and other stakeholders
* Fostering cooperative working relationships with a wide variety of internal contacts (faculty, staff, students) and external contacts (community members and organizations) with a stake in Indigenous Education
* Keeping well-informed on current events and on changes to policies and legislation affecting Indigenous people, briefing leadership as appropriate
* Making minor purchases and reviewing invoices
Start DateSeptember 2019
Salary$39,927 To $52,848
Education RequirementsCollege Diploma (2 years) and/or acceptable combination of equivalent experience.
Essential SkillsStrong knowledge of diverse Indigenous cultures in Canada. Strong service orientation toward Indigenous persons and stakeholders. Strong interpersonal and communication skills. Ability to develop relationships with Indigenous communities and organizations. High level of proficiency with standard office software and online applications. Strong organization and problem solving skills, with the ability to work effectively with competing deadlines. Ability to exercise discretion with sensitive issues and confidential materials/matters. Demonstrated initiative and resourcefulness. Excellent attention to detail.
ExperienceMinimum two years related experience, including: experience providing front line service; experience providing administrative support; experience in event planning and program delivery; experience in and with Indigenous communities.
Work SettingsStandard office environment. Travel is required within the GTA, including some evenings and weekends.
Additional SkillsKnowledge of and experience with Indigenous Community in the Greater Toronto Area. Experience in a University environment
OtherThis is an 80% FTE term position ending June 15, 2020.

Full job description is available upon request.
How To ApplyPlease apply online at: