Executive Assistant To Vice Presidents | |
| Job ID | 6A-D5-9E-5B-FB-00 |
| Company | Travel Alberta |
| Location | Calgary |
| Province | Alberta |
| Date Posted | 2021-02-23 |
| Posted Until | 2021-03-09 |
| Job Type | Full-time |
| Job Category | Service Sector |
| Description | |
| Administrative support • Coordinates activities related to the VPs’ schedules, screening meeting requests, redirecting requests where appropriate and prioritizing meetings • Proactively resolves scheduling conflicts and taking independent action to meet the needs of the VPs and other SLT members as necessary • Coordinates meetings with external parties as required • Ensures the VPs are prepared and organized for meetings by providing meeting materials and background information • Assists in presentation development for external stakeholders including the Board of Directors and tourism partners • Maintains open communication with team coordinators of all other business units • Provides back-up support for the Executive Assistant to the CEO • Reconciles and submit the VPs’ monthly expenses • Manages administrative expenses • Arranges travel for the VPs in consultation with a third-party travel vendor Communication • Composes briefing notes, memos and letters for the VPs and proofreads prepared correspondence for accuracy, grammar and message consistency prior to it moving to the VPs • Produces well thought-out correspondence through email communication and the production of letters and written materials (no grammatical or spelling errors) • Responds promptly to requests with accuracy and in a courteous manner • Coordinates and attends internal team and industry meetings as required, preparing agendas and background materials, and taking minutes when needed Destination Development Support • Provides support to the Destination Development team through the coordination and booking of venues for industry education programs as needed. This includes managing the RFP/RFQ process, CAIF forms, contracting, necessary approvals, hosting forms, venue set-up requirements and invoicing | |
| Start Date | April 5, 2021 |
| Salary | $61,200.00 - $82,800.00 |
| Education Requirements | • Recognized diploma in business administration or related field is an asset |
| Essential Skills | • Strong computer skills, including Microsoft Office suite (Word, Excel, Outlook, PowerPoint) • Client service orientation • Effective communication skills |
| Experience | • 7-10 years’ experience as an executive assistant supporting multiple senior leaders and board members |
| Languages | English |
| Work Settings | Temporarily working remote due to COVID |
| Additional Skills | • Critical thinking skills • Ability to take direction as well as work independently • Ability to anticipate needs and take initiative • Professional demeanor • Ability to calmly manage heavy workloads and shifting priorities |
| How To Apply | Submit a cover letter, resume and your salary expectations, with the title in the subject line of your email to careers@travelalberta.com |
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