Job Summary:

This Project Coordinator position is a 24 month contract and assists in implementing strategic projects in support of departmental/ faculty objectives. The Project Coordinator coordinates multiple concurrent projects, meeting high quality standards, budget constraints, timelines and to the of clients and key stakeholders. Assists in defining business processes,  satisfaction developing realistic goals and ensuring a smooth implementation to ongoing business operations.

Purpose and Key Functions:

• Coordinate multiple concurrent projects, develop and maintain project plans, prepare project status reports and keep management, clients and other project stakeholders informed of the project’s status.
• Accountable for coordinating all aspects of the project from inception to analysis and development, to production acceptance and post implementation reviews.
• Work with departmental/faculty leadership to define project components that must be completed to ensure the overall project goal is achieved.
• Work with all project stakeholders to obtain buy in and sign off to deliverables, timelines and implementation methods.
• Review and recommend project budgets, timelines and milestones for presentation to department/faculty leadership.
• Track and report on project progress between milestones.
• Identify and select development strategies to maximize the efficiency and effectiveness of project work while minimizing negative impacts on stakeholders such as managing project and task dependencies so they work together for both the business and technology strategic plans.
• Ensure proper setting of priorities, problem resolution and incorporation of changing events and conditions into the project from business, technical and political perspectives.
• Ensure that project work occurs within established budgets and time lines and communicate all issues or problems to management and all stakeholders.
• Responsible for change and its effects on project resources.
• Responsible for problems that arise in the course of projects.
• Receive and respond to time critical issues.
• Ensure that all project work is effectively integrated into current systems and, where possible, any current production problems are addressed.
• Investigate, evaluate, and recommend improvements that may be required to business practices, their applications systems, and supporting computing technology.
• Ensure that projects meet specified functionality requirements.
• Coordinate all phases of testing including, but not limited to, system, integration, acceptance and performance.
• Develop and maintain methodology, and control documentation.
• Assist with the development of project proposals and estimates.
• Facilitate effective dialog between the user community and technical staff.
• Take ownership of functional issues by identifying underlying problems, analyzing potential solutions and implementing system resolutions, including workarounds.
• Work with the systems area to determine technical approaches and technical risks for project testing.
• Work closely with departmental/faculty staff to ensure that requirements are testable.
• Identify and manage defects identified during all phases of a project.
• Resolve problems in the test, production implementation, and post- implementation phases in coordination with other technical and business groups.
• Review systems, processes, and information and provide recommendations to others.
• Liaise between the technology and support teams.
• Communicate testing results to other stakeholders.
• Facilitate effective dialog between technical staff.
• Interact with and exchange information with colleagues.
• Follow a test script and document defects.
• Prepare and review recommendations and other project initiation documents.
• Prepare and review end user and operations documentation, training materials, and timelines.
• Maintain methodology, and control documentation.
• Work collaboratively with others to achieve departmental and institutional goals. Actively participate as a member of a team to move the team toward the completion of goals.
• Research and make recommendations in best practices to the department/faculty leadership.
• Apply and enforce department change control policies and procedures.
• Remain current with policies and procedures.
• Remain current with the different levels of testing and develop simple use cases and test scripts.
• Assist staff with training when requested.

Supervision:

No formal supervision of others is required.

Requirements:

Bachelor's degree in Computer Science, Business, or a related field of study.

Requires 4 years of relevant experience.

The ideal candidate will also possess the following:

- Project Management or Lean Six Sigma Quality Improvement background is considered an asset. 

- Familiarity with various project delivery and change management models.

- Working knowledge of project design process and configuration management preferred. 

- Able to read and understand project/program schedules preferred. 

- Capable of tracking budgets and deliverables against overall project/program requirements.

- Must be able to manage large volumes of work simultaneously. 

- Experience with Microsoft Office applications, specifically SharePoint, ProjectWise, Excel and PowerPoint

- Experience with various social media platforms and web design is an asset.

*This position is a hybrid work model with both remote and in-office work