JD #: | JD00991 | Pay Grade: | 6 | Title: | Senior Education Program Associate | Unit/Project Description: For Department use only. | Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big, and making it possible. We are a Department with 11 surgical divisions and Royal College residency training programs; together, we are poised to unleash a future fueled by a creative mindset and powered by our people. The Department of Surgery is seeking a talented, energetic Senior Program Associate to support the Department of Surgery Residency Programs. The successful candidate will be bring a positive, solutions-focused mindset, as we collectively work towards achieving the Department Vision. This Vision is based on 6 core tenets: C.R.E.A.T.E.
Tenet 1: Building A Culture that Inspires
Tenet 2: Conduct Research that Impacts
Tenet 3: Educate, to Honour our Students
Tenet 4: Advance, Personally, Professionally and Globally
Tenet 5: Transform Patient Care
Tenet 6: Unleash surgical Enterprise as a mindset. | Job Summary: | Responsible for providing administrative support for an academic program or department, the Senior Education Program Associate plans and coordinates a variety of academic program or department events, projects and activities and is also accountable for monitoring the applicable project and event budgets and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events, and is responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff. | Purpose and Key Functions: | - Collect, analyze, assess, and summarize information relevant to the decision making process and developing recommendations for final approval and implementation.
- Oversee the Canadian Residency Matching System (CaRMS) with the objective to match all available learner spots to ensure the viability of the program.
- Assist in implementing program software changes, electronic modules and program surveys.
- Complete regular reports on projects and events status to all stakeholders, leadership and support staff and ensure the project scope and project parameters are clear.
- Maintain, evaluate and continuously update projects and events including, but not limited to, electronic modules, curriculum updates, CaRMS and databases.
- Oversee and coordinate education events, tutorials, academic half days and other learning and research initiatives.
- Create, design and develop banners, presentations and other promotional materials for use at various events.
- Create financial projections for projects and events and adjust throughout the duration of the project and event.
- Monitor budgets and reconcile accounts, complete financial transactions including travel expense reports, advances, electronic cheque requisitions, purchase orders and journal entries.
- Ensure appropriate venues and catering are secured provided and book transportation and audio-visual equipment as required.
- Delegate tasks appropriately to staff to assist with planning and coordinating events and activities.
- Make recommendations about future activities and events based on needs and results surveys.
- Facilitate various meetings and chair committees were applicable.
- Develop, plan, and coordinate rotation schedules for qualified residents at multiple sites.
- Facilitate the evaluation process for preceptors and students. Compile evaluation results and bring negative evaluations forward for review.
- Write a variety of documents including, but not limited to, correspondence and minutes.
- Respond to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
- Maintain confidentiality of information.
- Set up and maintains filing systems, both electronic and hard copy.
- Update and maintain information in databases.
- Set up, use, and troubleshoot teleconferencing and videoconferencing equipment.
| | Requirements: | - 2 year Community College diploma in Business Administration, or related field.
- Requires 3 years of relevant experience.
| Assets: For Department use only. | The successful candidate has at least 3 years of experience working in an academic or clinical setting, experience working with medical residents and a distributed education model, and oversight of events planning, project coordination and implementation. Additional competencies include: experience working with university policies and procedures; experience in a healthcare/medical environment; demonstrated skills working in a team environment, proven leadership skills including training and delegation, demonstrated experience with various software applications including word processing, Excel, Access, Outlook, and database management. Preference will be given to applicants with experience in competency based medical education and using MedSIS system or equivalents. The ability to multi-task will be required; strong communication (oral and written) and interpersonal skills are essential. There are some early morning or evening meetings which will need to be accommodated, as well as the occasional weekend; a flexible work schedule is required. |
For more information, visit McMaster University for SENIOR EDUCATION PROGRAM ASSOCIATE
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