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Scheduling and Examination Coordinator

Job ID367570-1-7154
CompanyToronto Metropolitan University
Date Posted2022-09-22
Job TypeFull-time
Job CategoryEducation

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

In April 2022, the university announced our new name of Toronto Metropolitan University, which will be implemented in a phased approach. Learn more about our next chapter.

The Opportunity

The Scheduling and Examinations Coordinator will lead the planning and execution of course and examinations for all academic divisions promoting a positive overall experience for students. In collaboration with the Manager, University Scheduling (“Manager”) and Scheduling Officers, this role defines course and scheduling requirements for all University courses and exams, supports and recommends on examination budgeting and forecasting activities, and develops appropriate workplans. The incubment will ensure continuous process monitoring in order to ensure academic integrity, policy, practices, risk management and security protocols are adhered to for on-campus exams. Additionally, they will ensure the successful implementation of examination and course scheduling logistics within all scheduling and budgetary requirements.

To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

  • Completion of post-secondary degree, preferably in a business administration, with a focus on big data and data analytics;
  • A minimum of five (5) years’ related experience in a post-secondary educational setting; A Master’s degree is preferred to be able to research data, concepts and ideas, develop and think them through to consequences of decisions
  • Experience leading and coordinating the activities of committees and groups involved in broad programs and initiatives, effectively collaborating with multiple stakeholders from different backgrounds and interests;    
  • Experience with evaluating scheduling requirements, set up and configuration of applications, databases, reporting requirements used in the creation of schedules;
  • Experience in interpreting and applying complex academic policies, principles and guidelines and working in a high volume environment with conflicting deadlines;
  • Experience in a fast-paced environment and experience working independently and collaboratively within a team environment.
  • Strong analytical and research skills, and attention to detail;
  • Superior written, oral presentation and  communication skills;
  • Effective training facilitation skills;
  • Excellent interpersonal and mentoring skills;
  • Strong problem-solving, conflict resolution and negotiation skills;
  • Strong time management skills, agility, flexibility and ability to multi-task, prioritize work and manage numerous deadlines during periods of high workload volume;
  • Ability to use sound judgement and decision making;
  • Advanced skills in data processing, systems analysis and knowledge of large computer operating systems and programs;
  • Demonstrated knowledge of administrative procedures, practices, and guidelines in the private and public sector;
  • Proficiency with Microsoft Office Suite, extensive experience using Word and spreadsheets, database management and communication systems, such as PeopleSoft, and internet and G Suite applications. Working knowledge of Access is an asset.
  • Strong relationship management skills and ability to work independently or as a member of a team;
  • Ability to develop new work methods to deal with new or unusual circumstances if needed.
  • Leading up to and during the examination period, work and on-call availability may be required outside of usual business hours.
  • Ability to demonstrate resilience and flexibility in the workplace.
  • Ability to maintain confidentiality and objectivity;

Additional Information

Position Number(s)  20004299
Reports To  Manager, University Scheduling
Vacancy Type  FTCE
Employee Group  OPSEU  
Start Date  ASAP
End Date  Not Applicable
Hours of Work  36.25
Grade and Step  13
Salary Scale

 $76,273.96 - $96,621.56

(Hiring Salary rnage - $76,273.96 - $83,346.62)

HR Advisor  Aneka Olbino 
Application Close Date  January 6, 2023
  • Qualified OPSEU candidates will be considered before members of other employee groups.
  • Applicants who do not meet all of the posted qualifications may, upon the University’s sole discretion, be considered to fill a vacancy on an underfill basis.
  • An equivalent combination of education and experience may be considered.

We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications and also reach out to Tracey King, Indigenous Human Resources Lead  for support during the selection process.

As part of the selection process, candidates may be required to complete an occupational assessment.  
Applications will only be accepted online through Toronto Metropolitan University's careersite.

Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community.We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact All information received in relation to accommodation will be kept confidential.

For more information, visit Toronto Metropolitan University for Scheduling and Examination Coordinator