Key Duties and Responsibilities

• Provide reports required on a daily, weekly, monthly basis
• Work closely with payroll and accounts receivable to ensure accurate billing as per contract and employee payments on all auditable contracts
• Perform visual review of daily LEMS, prior to submitting to finance to ensure a streamline billing process, accountability and sign off on all daily LEM submissions by completing LEM review and sign-off cards
• Process LEMS and credits for divisional invoicing into internal and external systems (CDMS)
• Maintain weekly scope tracker, KPI logs, PO tracking logs
• Assist with coordination of employee site mobilization or activation of new hires, liaison with onboarding coordinator.
• Complete requisitions for site supplies, consumables or PPE
• Functional in ERP system to update employee information required for dispatching: work calendars, qualifications, business unit, company structure
• Track vacation, sick or personal days for onsite employees, update shift schedules for proper dispatch capabilities in ERP system.
• Provide other administrative, dispatch and operational support as required

Role Specifications

• 2-3+ years of related work experience;
• Minimum Grade 12 education - related administrative support certificate considered an asset
• Strong organization, prioritization, and problem solving skills with a high attention to detail
• Previous experience with CDMS would be an asset
• General knowledge of project costs, budgeting, accounts payable, accounts receivable and payroll
• Knowledge of Microsoft Office - Excel (advanced skills), Word (advanced skills), PowerPoint (advanced skills)
• Exceptional interpersonal and communication skills (written and verbal)
• Excellent customer service skills
• Ability to work within fast-paced, team dynamic and changing priority environment but also to work independently with minimal supervision
• High level of integrity, confidentiality and accountability

Personal Characteristics

• You have a keen eye for detail and can handle multiple tasks and projects
• You take on any sort of a challange and don't shy away from asking questions
• You take pride in your work and are the best at what you do

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.