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Student Co-op: Information Management

Job ID21-968- STU -IM-02-7758
Date Posted2020-07-08
Job Type
Job Category
Closing Date 2020-08-05
Reference Number 21-968- STU -IM-02
Job Category Co-op
Internship Program
Student Job
Who Can Apply Canadian Citizens

Location Ottawa, Ontario
Toronto, Ontario
Salary Range Hourly Salary
Status Term - 4 to 16 months
Language Requirement Various

Job Summary

The Canadian Security Intelligence Service (CSIS) is looking for students who thrive on tackling diverse challenges in a unique environment. If you are up for the challenge and want to join one of our highest performing teams, there is no doubt that your contributions to CSIS will provide a meaningful impact to our mission of helping keep Canadians safe against national security threats.

CSIS offers opportunities to students to gain valuable experience in information management, with the possibility to return for multiple placements. Students will be given the opportunity to cultivate their skills and knowledge by being paired with experienced employees who will provide feedback during the work term. They will have the opportunity to broaden their knowledge and experience before choosing a career specialization.

Students will assist with the following:

  • Respond to client requests for creation, filing, charge in/out of corporate files.
  • Support retention and disposition activities.
  • Participate in information digitization and quality assurance.
  • Provide information management advice and guidance to clients related to IM policies, procedures and initiatives.


Undergraduate degree or College Diploma programs including but not limited to the following areas of study:

  • Information and Records Management
  • Library Science
  • Archival Studies
  • Business Administration.


Candidates with experience with the following is preferable:

  • Experience providing client service (e.g. responding to queries, providing advice on policies and procedures).
  • Experience using word processing, spreadsheet and e-mail applications.
  • Experience performing general administrative duties including file organization and management (search and retrieval).


  • Experience in data entry and data quality assurance and integrity.
  • Experience working in an information management or record keeping environment in an information administration capacity.
  • Experience developing documents such as awareness/information materials and/or communications, presentations, procedures.
  • Experience working with an electronic document and records management system (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.).


Program Specific:

  • Dependability/Reliability
  • Ability to Learn
  • Respect

Job Specific:

  • Adaptability/Flexibility
  • Client Service
  • Team Work
  • Rigour

Conditions of Employment

Applicants must be recognized as having student status during their placement. Priority consideration will be given to those enrolled in an accredited co-op/internship program.


Applicants MUST include the following information in their cover letter:

  • Location: Which region you are applying for? Please note you can only select one (1).
    • Travel costs benefits may apply. Further information will be disclosed during the interview process.
    • The majority of opportunities are in Ottawa. Some are available in our regional offices (see location above).
  • Position: Which job category you are applying for: co-op placement, internship or student job?
  • Availability: What is the length of your term (4, 8, 12 or 16 months)?
  • Studies: What is your current year of study and your expected graduation date?

Tips for your Cover Letter and Resume:

  • Tell us your story: why do you want to work for CSIS?
  • Work objectives.
  • Technical abilities (where applicable).
  • Volunteer or work Experience (where applicable).
  •  Projects (where applicable).

Failure to provide complete information may result in rejection of your application.

Various language requirements include:

  • English Essential (EE/AE)
  • Bilingual Imperative (BBB/BBB) / (CBB/CBB)

Second language evaluation tests could be administered.

At CSIS, we are not looking to simply fill student placement positions every four months. Our program is designed to identify and develop potential full-time employees.

Reference Links

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.


For more information, visit CSIS for Student Co-op: Information Management