| Closing Date | 2019-02-13 |
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| Reference Number | 17-970-04-062
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| Job Category | Entry Level
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| Who Can Apply | Canadian Citizens |
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| Location | Toronto, Ontario
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| Salary Range | $45,920 - $55,680 |
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| Status | Indeterminate (permanent)
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| Language Requirement | English Essential
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Job Summary
The incumbent of the position has the following responsibilities: - Compile and maintain reference material and/or systems/logs on a variety of projects/subjects by reviewing and synthesizing the information/data that would facilitate the preparation of reports.
- Plan and organize the administrative work of the section by maintaining, controlling, and logging of incoming and outgoing correspondence.
- Conduct research on various subjects by analyzing the information from different sources and by providing summaries, advice and recommendations resulting from analysis.
- Prioritize projects/activities of the section/unit by setting a diary date and assigning work further to discussions with management.
- Recommend improvements to the administrative practices/procedures/directives.
- Organize appointments and meetings according to priorities by arranging/scheduling the meeting, making travel arrangements and/or gathering appropriate documentation.
Education
- Undergraduate degree and one (1) year of experience
- College diploma and three (3) years of experience
- High school diploma and ten (10) years of experience
Note: Any higher level of education could be recognized as experience. The educational program must be from an accredited learning institution recognized in Canada.
Experience
Experience in providing administrative support such as: - Plan and organize the administrative work by maintaining, controlling and logging of incoming and outgoing correspondence.
- Organize and maintain a tracking system for diary dates.
- Organize appointments and meetings according to priorities by arranging and scheduling meetings; making travel arrangements and/or gather appropriate documentation.
Candidates must also possess: - One (1) year of experience in dealing with managers and employees at all levels.
- Two (2) years of experience in providing client services.
Competencies
- Communication
- Organizational skills
- Multitasking
- Reliability
- Rigour
- Teamwork
Conditions of Employment
Not Applicable
Notes
Not Applicable
Reference Links
Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.
Others
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
For more information, visit CSIS for Administrative Assistant
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