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ACCOUNTING ASSISTANT (II)

Job ID25070-9161
CompanyMcMaster University
LocationHamilton
ProvinceON
Date Posted2019-03-12
Job TypeFull-time
Job CategoryEducation
Description

JD #

JD00651

Pay Grade:

5

Title:

Accounting Assistant (II)

Unit/Project Description:

 

Education Services requires an Accounting Assistant to provide central and educational programs with administrative and financial support.  Responsibilities include processing accounts receivables (MacBill), payables, journal entries; processing and monitoring education stipend payments (facilitating hiring and payment processing); preparation of TPA reports; monitoring of MPDA accounts; maintenance of spreadsheets and databases; monitoring and processing of leadership roles;  providing support for five and eight month budget reviews; and assisting with year end functions.  This position will also act as the department resource with respect to finance systems, finance processing, and training as directed (including accounts receivables, accounts payables, education stipend payments, etc.). 

Job Summary:

Responsible for applying a thorough knowledge and understanding of accounting policies and procedures to process financial transactions.  Records, classifies and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides guidance and training to staff on proper accounting procedures and the use of financial systems.

Purpose and Key Functions:

  • Perform various analyses and reconciliations of accounts.
  • Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
  • Generate reports and account statements and review for accuracy.
  • Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
  • Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
  • Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
  • Investigate discrepancies using established procedures.
  • Assist with internal and external audits by providing backup documentation related to audit items.
  • Monitor and reconcile statements and participate in the reconciliation of accounts.
  • Prepare and generate a variety of scheduled and ad hoc reports.
  • Update, maintain, and verify information in a variety of spreadsheets and databases.
  • Balance and control cash receipts, including floats, petty cash and cheques.
  • Write a variety of formal notes and records using form letters and templates.
  • Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
  • Answer inquiries via telephone, email, and in person that are specific in nature.
  • Maintain filing systems, both electronic and hard copy.

Requirements:

2 year Community College diploma in Accounting or a related field of study.

Requires 3 years of relevant experience.

Assets:

 

Position requirements: 

  • Proficiency with the following computer software; Hyperion, Mosaic/PeopleSoft, Excel and Word.
  • Working knowledge and understanding of general accounting principles and procedures.
  • Ability to work with large data sets (create pivot tables etc.)
  • Demonstrated experience processing payments (stipend payments inclusive of hiring process), monitoring budgets, and assisting with budget reviews.  
  • Strong time management skills, ability to multi-task, attention to detail and a positive customer service focus.  
  • Experience performing various analyses and reporting (i.e. statistical, financial and database).
  • Experience in providing training to others in the use of Finance systems and processes.
  • Experience with year-end procedures and policies.

Additional Information:

This position requires a flexible working arrangement and may on occasion require travel.  

We thank all who apply; however, only those selected for an interview will be contacted.

 



For more information, visit McMaster University for ACCOUNTING ASSISTANT (II)